Encashments

The Encashments report within the Reports section also allows you to filter the data and target a specific machine or a group of them.

The encashment formula here is simple: the sum of all encashed payment types, except for remote deposits, for a certain period.

After encashment, the numbers in the Money in Machines report are annulled. Encashment can be done by clicking on the "Encash" button on the single machine page.

Special case for coffee machines

There is a piggy bank, aka cash box, for the money inserted into the coffee machine. If a coin falls into the cash box, the only thing that can be done is to encash it.

Change is done by extracting from the bowls, in which there is money with different denominations. Usually, the machine has 10 such bowls, like 50 cents, 1€, 2€, etc.

Most coffee machines are very smart. When a customer inserts money, the machine decides where to put it: into the cash box or the bowl.

So the inserted money, no matter where it goes, counts as a part of the sale. But at the same time, only part of the inserted money will be encashed, since the other part goes into the bowls. Hence, Inserted is not equal to what we process as Encashment.

We do the encashment only from the cash box, while some of the inserted money may get into the bowls.